* This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting. [1. Call to Order] [00:00:03] ALL RIGHT. GOOD EVENING. UM, I'LL CALL THE ORDER OF THE PLANNING COMMISSION FOR MARCH 11TH, 2026. THE CODE OF VIRGINIA REQUIRES LOCAL GOVERNMENTS TO HAVE A PLANNING COMMISSION, THE PURPOSE OF WHICH IS TO ADVISE THE BOARD OF SUPERVISORS ON LAND USE AND PLANNING ISSUES AFFECTING THE COUNTY. THE RESPONSIBILITY IS EXERCISED THROUGH RECOMMENDATIONS CONVEYED BY RESOLUTIONS OR OTHER OFFICIAL MEANS IN OUR MATTERS OF PUBLIC RECORD. THE COMMISSION IS COMPRISED OF SEVEN CITIZEN VOLUNTEERS APPOINTED BY THE BOARD, WITH ONE REPRESENTING EACH VOTING DISTRICT AND TWO AT LARGE MEMBERS. UH, ROLL CALL PLEASE. . ALRIGHT. WE GOT TECHNICAL ISSUE HERE. MR. CHAMBERS? HERE. MR. TY? MR. HERE. MR. KING? HERE. MR. HERE. MR. SMITH? HERE. MR. WALKER? HERE. MR. CHAIRMAN. ALRIGHT. THANK YOU. PLEASE STAND FOR THE PLEDGE OF ALLEGIANCE, UNITED STATES OF [4. Approve Minutes – January 14, 2026 ] NEXT ON THE AGENDA IS THE APPROVAL OF THE MINUTES FROM THE JANUARY 14TH MEETING. ANY COMMENTS ON THE MINUTES? MR. CHAIRMAN? I MAKE A MOTION IF WE APPROVE THE MINUTES. ALRIGHT. MOTION IS MADE. ROLL CALL PLEASE. A MOTION BEHIND MR. SMITH IS DUE ON 14TH 26TH. MR. BROOK? YES. MR. KING? YES. MR. YES. MR. ABSTAIN. MR. SMITH? YES. MR. KING? YES. ALRIGHT, THANKS. NEXT ON THE AGENDA IS CITIZEN [5. Citizen Comments] COMMENT PERIOD FOR ANYBODY WHO'D LIKE TO ADDRESS THE PLANNING COMMISSION FOR AN ITEM NOT ON THE AGENDA. SEEING NONE, WE WILL MOVE ON TO THE PUBLIC [Application No. UP-1065-26, TRC Williamsburg LLC: Request to authorize a Special Use Permit, pursuant to Section 24.1-306 [Category 12, No. 7] of the York County Zoning Ordinance, to establish a farm equipment sales, rental, and service store on a 2.5-acre portion of a 16.5-acre parcel (GPIN D15a-1247-3462) located at 118 Waller Mill Road (Route 713). The property is zoned GB (General Business) and is designated General Business in the Comprehensive Plan. Staff Planner, Madison Scalf, Planner ] HEARINGS. UM, THIS IS UP 10 65 DASH 26 EVENING COMMISSIONERS . SO THIS APPLICATION SUBMITTED BY TRC WILLIAMSBURG, LLC IS A REQUEST TO AUTHORIZE A SPECIAL USE PERMIT TO ESTABLISH A FARM EQUIPMENT SALES RENTAL AND SER RENTAL AND SERVICE STORE ON A 2.5 ACRE PORTION OF A 16.5 ACRE PARCEL LOCATED AT 1 1 8 WALLER MILL ROAD. THE LOCATION OF THE SUBJECT PROPERTY IS WITHIN THE KINGSGATE SHOPPING CENTER AND IS ZONE GENERAL BUSINESS. THE SITE IS LOCATED ON THE NORTHEASTERN PORTION OF THE SHOPPING CENTER BETWEEN MOTOWN ROAD AND WALLER MILL ROAD AND THE AREA IS CURRENTLY UNDEVELOPED AND IT'S DIRECTLY ADJACENT TO THE EXISTING, UH, DOLLAR TREE STORE. THE SURROUNDING AREA IS LARGELY COMMERCIAL AND TOURIST ORIENTED IN CHARACTER, UH, DUE TO ITS PROXIMITY TO THE BYPASS ROAD CORRIDOR. UH, NEARBY USES INCLUDE TIMESHARE RESORTS, HOTELS, AND OTHER COMMERCIAL BUSINESSES. AND ACROSS WALLER MILL ROAD TO THE EAST AND NORTHEAST IS THE GREEN SPRINGS SUBDIVISION, WHICH IS ZONED FOR HIGH DENSITY SINGLE FAMILY RESIDENTIAL DEVELOPMENT. SO THE APPLICANT PROPOSES TO CONSTRUCT A 21,930 SQUARE FOOT TRACTOR SUPPLY COMPANY RETAIL STORE. THE DEVELOPMENT WOULD INCLUDE A 2050 SQUARE FOOT INDOOR STORAGE AREA REFERRED TO AS THE FEED CENTER, A FRONT SIDEWALK DISPLAY AREA, A FENCED DISPLAY, A FENCED OUTDOOR DISPLAY YARD, AND A PERMANENT TRAILER, A STORAGE AREA LOCATED NEAR THE PARKING AREA ALONG WALLER MILL ROAD. SO UNDER THE ZONING ORDINANCE, THIS USE IS CLASSIFIED AS A FARM EQUIPMENT SALES RENTAL AND SERVICE STORE. UM, SOME ATTRACT SUPPLIES. PRODUCT MIX, UH, TYPICALLY INCLUDES FARM AND RANCH SUPPLIES, PET AND LIVESTOCK, UH, PRODUCTS, HOME AND OUTDOOR GOODS, UM, AND THE LIKE. SO A APPLICATIONS THAT THE APPLICANT WOULD NEED TO SUBMIT IS AN OFFICIAL SIDE PLAN, UM, TO ACCOMMODATE AND ALSO, UM, APPLICATIONS TO ACCOMMODATE THE DEVELOPMENT AND MAINTAIN REQUIRED SETBACKS AND PARKING. UM, THE APPLICANT MUST SUBDIVIDE THE EXISTING PARCEL AND ADJUST INTERNAL LOT LINES. SO THIS WILL INVOLVE A PROPERTY LINE VACATION TO INCORPORATE AN ADJACENT PARCEL ALONG MOTOWN ROAD AND ALSO A BOUNDARY LINE ADJUSTMENT TO CREATE A NEW OUT PARCEL FOR THE TRACTOR SUPPLY STORE. [00:05:07] THE COMPREHENSIVE PLAN DESIGNATES THE SUBJECT PROPERTY FOR GENERAL BUSINESS. THIS AREA ALREADY CONTAINS A CONCENTRATION OF COMMERCIAL USES AND TOUR ORIENTED DEVELOPMENT. UM, SO GIVEN THE EXISTING EXISTING DEVELOPMENT PATTERN AND THE COMPREHENSIVE PLAN DESIGNATION, STAFF FINDS THAT THE PROPOSED TRACTOR TRAILER IS CONSISTENT WITH THE PLANNED LAND USE AND IS COMPATIBLE WITH THE EXISTING COMMERCIAL UM, ENVIRONMENT. SO THE PROPOSED USE MUST COMPLY WITH SEVERAL PERFORMANCE STANDARDS WITHIN THE ZONING ORDINANCE, UM, INCLUDING STANDARDS FOR MOTOR VEHICLE RELATED USES IN GENERAL COMMERCIAL AND RETAIL DEVELOPMENT. SO THESE STANDARDS ARE DESIGNED TO ENSURE COMPATIBILITY WITH NEARBY PROPERTIES, PARTICULARLY RESIDENTIAL AREAS. FOR EXAMPLE, OFF STREET PARKING AND CIRCULATION AREAS MUST BE LOCATED AT LEAST 35 FEET FROM RESIDENTIAL PROPERTY LINES AND MUST BE SCREENED WITH LANDSCAPING AND WHERE NECESSARY FENCING. SO THE CONCEPTUAL PLAN SHOWS THE CLOSEST DRIVEWAY LOCATED, UH, IS LOCATED MORE THAN 80 FEET FROM THE NEAREST RESIDENTIAL PROPERTY LINE. AND THERE'S ALSO A TRA TRANSITIONAL BUFFER ALONG WALLER MILL ROAD BEING PROPOSED. UM, OTHER STANDARDS INCLUDE LIGHTING BEING SHIELDED AWAY FROM THE PROPERTY LINES AND ALSO NOT HAVING EXCESSIVE, UH, NOISE FROM OUTDOOR SPEAKERS AS WELL AS HAZARDOUS MATERIALS AND STORM WATER RUNOFF BEING EVALUATED BY COUNTY DEPARTMENTS. AND SO ALL OF THESE PERFORMANCE STANDARDS ARE GOING TO BE REVIEWED IN, UH, THE SITE PLAN PROCESS. SO THE NEW, UH, THE PARCEL PROPOSED, UH, TO BE INCORPORATED FOR ADDITIONAL PARKING FRONTS, MOTOWN ROAD, UM, AND THE ZONING ORDINANCE REQUIRES A 45 FOOT GREEN BELT ALONG MOTOWN ROAD. UH, THE CONCEPTUAL PLAN INDICATES THAT THIS GREEN BA BELT WILL REMAIN INTACT AND WILL NOT BE REDUCED, UH, BY THE PROPOSED IMPROVEMENTS. AND AS PREVIOUSLY STATED, A TRANSITIONAL BUFFER, UH, IS ALSO PROPOSED ALONG THE WALLER MILL ROAD FRONTAGE WHERE THE PROPERTY FACES RESIDENTIAL DEVELOPMENT ACROSS THE STREET. AND ALTHOUGH THE PROPERTY IS NOT LOCATED WITHIN THE TOURIST MANAGEMENT CORRIDOR OVERLAY, IT IS VISUALLY ASSOCIATED WITH THAT CORRIDOR. SO TO MAINTAIN THE VISUAL CHARACTER OF THE AREA STAFF IS RECOMMENDING, UM, CONDITIONS OF APPROVAL REQUIRING ARCHITECTURAL COMPATIBILITY WITH THE EXISTING SHOPPING CENTER, UH, MONUMENT STYLE SIGNAGE AND DECORATIVE FENCING TO COMPLIMENT THAT REQUIRED, UH, LANDSCAPING. SO LASTLY, GOING INTO PARKING AND TRAFFIC, UM, PARKING FOR THE TRACTOR SUPPLY STORE IS CALCULATED AT ONE SPACE PER 500 SQUARE FEET A FLOOR AREA RESULTING IN A MINIMUM REQUIREMENT OF 44 PARKING SPACES. UM, THE CONCEPTUAL PLAN SHOWS THAT THIS IS BEING MET, UM, AND BECAUSE THE NEW STORE WILL OCCUPY EXISTING PARKING SPACES, UH, FROM THE SHOPPING CENTER STAFF ALSO EVALUATED TO MAKE SURE THE THE PARKING WAS MET FOR THE SHOPPING CENTER SEPARATELY. UM, AND BASED OFF OF THE SHOPPING CENTER'S FLOOR AREA 554 PARKING SPACES ARE REQUIRED. UH, AND SO BASED ON THE CONCEPT PLAN, UH, THE NEW PARKING AREAS THAT REPLACE THE SPACES REMOVED, UM, HELPS TO MAINTAIN COMPLIANCE, UH, WITH THE OVERALL PARKING REQUIREMENTS FOR THE SHOPPING CENTER. AND AS FOR TRAFFIC IMPACTS, THE APPLICANT SUBMITTED A TRIP GENERATION MEMORANDUM, UM, AND IT APP APPROXIMATELY, UM, THE WILL GENERATE 55 AVERAGE WEEKDAY TRIPS, WHICH IS WELL BELOW THE THRESHOLD TO ACTIVATE A TRAFFIC IMPACT ANALYSIS PER OUR CODE. SO STAFF DOES NOT ANTICIPATE ANY EXCESSIVE TRAFFIC TO BE PRODUCED FROM THIS USE. SO IN SUMMARY, THE APPLICANT PROPOSES TO CONSTRUCT A TRACTOR SUPPLY RETAIL STORE WITHIN THE KINGSGATE GREEN SHOPPING CENTER ALONG WITH ASSOCIATED STORAGE AND DISPLAY AREAS. THE PROPOSAL IS CONSISTENT WITH THE COMPREHENSIVE PLAN'S, GENERAL BUSINESS DESIGNATION AND IS COMPATIBLE WITH THE ESTABLISHED, UH, COMMERCIAL CHARACTER OF THE MOTOWN ROAD AND BYPASS ROAD CORRIDORS. APPLICABLE ZONING STANDARDS RELATED TO BUFFERING LANDSCAPING, LIGHTING, HAZARDOUS MATERIALS AND DESIGN WILL BE ADDRESSED DURING THE SITE PLAN REVIEW AND TRAFFIC IMPACTS ARE EXPECTED TO BE MINIMAL AND PARKING CAN BE BROUGHT INTO COMPLIANCE THROUGH THE PROPOSED RECONFIGURATION OF THE PARCEL. SO BASED ON THESE FINDINGS, STAFF IS RECOMMENDING APPROVAL OF THE APPLICATION SUBJECT TO THE CONDITIONS OUTLINED IN PROPOSED RESOLUTION PC 26 DASH ZERO SIX. THANK YOU FOR YOUR ATTENTION. I'M HERE TO ANSWER ANY QUESTIONS YOU MAY HAVE. THE APPLICANT IS ALSO HERE TO SPEAK. ANY QUESTIONS THERE? ANY QUESTIONS? WE'LL START THIS WAY. SKIP? NO. ANY QUESTIONS FURTHER FORWARD? ALRIGHT, THANK YOU. WITH THAT, I'LL OPEN THE PUBLIC HEARING AND WE HAVE ONE SPEAKER, WHICH IS THE APPLICANT, ERIC AUBREY. AND YOU HAVE 10 MINUTES, BUT YOU DON'T NEED TO USE 10 MINUTES. . WELL, HELLO EVERYONE. I'M ERIC AUBREY. I WORK FOR [00:10:01] TWIN RIVERS CAPITAL, THE DEVELOPER ON THE PROJECT. UM, I APPRECIATE YOU ALL CONSIDERING OUR APPLICATION. UM, WE'VE WORKED WITH, UH, THE COUNTY, VICKI GATIS ON THE PLANNING TEAM SPECIFICALLY AND WITH MADISON OVER THE LAST, UM, PROBABLY A YEAR GOING ON A YEAR AND A HALF NOW, UM, TO MEET THE, MEET THE REQUIREMENTS AND MAKE SURE THE SITE, ALL OF OUR DUE DILIGENCE IS DONE AND IT'S, UM, IN CONFORMANCE WITH ALL OF YOUR STANDARDS. UM, SO THAT BEING SAID, YOU DID A GREAT JOB SUMMARIZING IT MUCH BETTER THAN I COULD HAVE DONE, BUT, UM, YEAH. THANK YOU VERY MUCH FOR YOUR CONSIDERATION AND UH, LEMME KNOW IF YOU HAVE ANY QUESTIONS. ALRIGHT. QUESTIONS FOR THE APPLICANT? GREAT APPLICATION. UM, THE ONLY QUESTION I HAD WAS THE PARKING. UM, I I, AND I'M CITING THAT THE ONE THAT'S RIGHT HERE ON 17, THE TRACTOR SUPPLIED US THERE. IT HAS, UH, I'LL CALL IT DRIVE-THROUGH SPACES WHERE YOU CAN HAVE VEHICLES WITH TRAILERS MM-HMM . THAT TYPE OF THING. AND I DIDN'T SEE THAT ON THIS SITE PLAN. IS THAT CONSIDERED FOR THIS SITE? IT IS NOT. SO THIS IS A, UM, AN EXISTING LOT. IT'S NOT A GROUND UP OR IT IS GROUND, RIGHT, RIGHT. BUT IT'S NOT A, A BRAND NEW DEVELOPMENT. SO WE WOULD NOT, UM, RECONFIRM THE, THE PARKING LOT TO ADD THOSE SPACES. I JUST, YOU MIGHT WANNA CONSIDER THAT, THAT THAT'S A CONVENIENCE, NOT JUST A CONVENIENCE THING, BUT IT'S ALSO FROM A SAFETY STANDPOINT OF VEHICLES TRYING TO DO 10 POINT TURNS AFTER THEY PULL IN WITH THE TRAILER . YES. THAT TYPE OF THING. SO THAT WAS MY ONLY COMMENT. THAT'S A GREAT POINT. I APPRECIATE IT. AND I WILL NOTE, JUST TO ASSIST WITH THIS QUESTION, THERE ARE, THERE IS TWO LOADING SPACES THAT THEY HAVE DONE. ONE IS REQUIRED, THE OTHER ONE I THINK THEY'RE PUTTING AT THE REAR TO KIND OF HELP WITH THOSE KIND OF LOADING SITUATIONS. SO THEY'LL BE LOADING OUT OF THE BACKSIDE OF THE SHOPPING CENTER OR THE BACKSIDE OF THE STORE. SO YOU'LL BE ABLE TO PULL IN AND JUST CIRCLE AROUND THE SHOPPING CENTER TO, TO GET IN IT. I THINK THAT WAS THE INTENT. BUT WE, WE DO HAVE AS WELL THE, THE FOD, THE FENCED OUTDOOR DISPLAY NEXT TO THE BUILDING THAT DOES HAVE A DRIVE AISLE GOING THROUGH THE MIDDLE SO FOLKS WITH UH, TRUCK TRAILERS CAN PULL UP, LOAD AND CIRCLE OUT. SO THERE IS THAT AS WELL. THANK YOU. THANKS AGAIN. YEAH. JUST ONE QUESTION. ARE Y'ALL GOING TO HAVE PROPANE? WE ARE. OKAY. THAT'S IT. ALRIGHT. DOWN THIS WAY. NO QUESTION. JUST A NICE APPLICATION. I'M, UM, I, I GOTTA SAY I'M VERY HAPPY TO SEE THIS. THE SHOPPING CENTER HAS BEEN UNDERGOING SIGNIFICANT REDEVELOPMENT AND WE HAVE A SMALL FARM. WE'RE AT TRACTOR SUPPLY OFTEN, SO NOW YOU'RE SEVERAL, SEVERAL MILES CLOSER TO MY HOUSE. SO UH, GLAD TO HEAR THAT. THANKS. WITH THAT I'LL CLOSE THE PUBLIC HEARING AND WHAT'S THE PLEASURE OF THE COMMISSION MR. CHAIRMAN? I'LL MOVE PC 26 0 6, THERE'S NO COMMENTS. ALRIGHT. ROLL CALL PLEASE. THE MOTION, BUT I, MR. ER IS TO ADOPT RESOLUTION NUMBER PC 26 DASH OH SIX TO RECOMMEND APPROVAL OF A FARM EQUIPMENT SALES, RENTAL AND SERVICE STORE AT 1 1 8 WALNUT MILL ROAD. MR. BROOKS? YES. MR. KING? YES. MR. KRANER? YES. MR. SMITH? YES. MR. WATMORE? YES. MR. CHAMBERLAIN? YES. MOTION PASSES. GREAT, THANK YOU. UH, NO OLD [7. Old Business] BUSINESS, NEW BUSINESS [8. New Business] [9. Staff Reports/Recent Actions by the Board of Supervisors ] STAFF REPORTS. ALRIGHT, SO YOU ALL HAVE YOUR DEVELOPMENT ACTIVITY REPORTS, SO I'LL JUST HIT A FEW HIGHLIGHTS. UM, ON THAT FIRST PAGE, THE, UH, THEFT DETERRENT WIRE AND LAFAYETTE GUN CLUB AND THE KOSIN PARCEL CHANGES THERE WHERE WE DID THE COMP PLAN AND THE REZONINGS. ALL THOSE WERE APPROVED BY THE BOARD AT THEIR FEBRUARY MEETING. UH, OF COURSE YOU HAD NO ITEMS ON YOUR FEBRUARY AGENDA. UM, SO THE, WE HAVE NO ITEMS ON THE MARCH BOARD OF SUPERVISORS MEETING THIS YEAR, THIS, UH, MONTH. SO, WHICH IS, UH, ONE LESS MEETING FOR US. YAY. UM, COMING UP, UH, YOU'LL HAVE THE CHANGES, UH, BEING PROPOSED FOR THE DATA CENTER ORDINANCE AND, UH, YOU'LL HAVE A FIREARMS SALES AND SERVICE AT, UH, ONE OF THE LOCAL PAWN SHOPS. UM, YOU'LL ALSO HAVE ANOTHER, A TOURIST HOME ON THAT, UH, AGENDA. AND THEN LASTLY, UH, YOU'LL HAVE A COUPLE ZONING ORDINANCE AMENDMENTS. UH, ONE IS, UH, FOR SOME STANDARDS FOR DRIVE-THROUGHS, UM, THAT YOU'LL SEE ALSO, UM, ON THE SECOND PAGE, YOU KNOW, SOME THINGS OF NOTE THAT YOU MIGHT BE INTERESTED IN. UH, SITE PLAN WAS APPROVED FOR THE DO RV SITE. THEY'RE ON 17. UH, SO THAT PLACE WHERE THEY'VE BEEN THE GRASSY KIND OF AREA, THEY'RE EVENTUALLY GONNA, YOU KNOW, PAVE IT, PUT A NICE BUILDING ON THERE AND THAT'S BE HIS MAIN SALES LOT THERE. UH, THAT SITE PLAN WAS APPROVED. WE ALSO APPROVED THE SITE PLAN FOR THE PUBLIXS GROCERY STORE SO THEY CAN START LAND DISTURBING ACTIVITY HERE SOON. UM, ON PAGE THREE, THE PAUSE PET RESORT UP ON LIGHTFOOT ROAD, THAT WAS, UH, SUBMITTED. SO THAT'S UNDER REVIEW CURRENTLY. AND THEN I THINK THERE WAS ONE MORE IF I CAN GET THE PAGE TO TURN. NOPE, THAT WAS IT. [00:15:01] THAT WAS IT. UH, THERE ARE OTHER LITTLE SMALLER ITEMS IN THERE, LIKE SUB SMALLER SUBDIVISIONS AND SUCH, BUT, BUT THAT'S ALL WE HAVE FOR YOU. ANY QUESTIONS? ANY QUESTIONS FOR STAFF? NO COMMITTEE REPORTS, [10. Committee Reports] NO COMMISSION [11. Commission Reports and Requests] REPORTS. SO WE WILL ADJOURN. * This transcript was created by voice-to-text technology. The transcript has not been edited for errors or omissions, it is for reference only and is not the official minutes of the meeting.